International Student Policy - Course Progress
This policy applies to all international students enrolled at ACS and outlines the basic principles governing student course progression.
This policy is consistent with the Education Services for Overseas Students Act 2000 and the National Code of Practice 2007.
The purpose of this policy is to ensure that the students’ course progress is monitored and that ACS is proactive in notifying and counselling the student if the student is at risk of failing to meet course progress requirements.
International students studying in Australia must take visa requirements into account in conjunction with course progress considerations.
In order to ensure the students’ course progress, ACS staff and consultants will monitor attendance and academic performance for each unit via an electronic spread sheet system which records and monitors students’ attendance and achievement of competencies in relation to their enrolment. Progress will be monitored on a regular basis and assessed at the end of each term.
Completion within Expected Duration
ACS monitors the students’ progress to ensure that the student is in a position to complete the course within the expected duration, as specified at the time of enrolment.
ACS may extend the duration of the students’ study where it is clear that the student will not complete the course within the expected duration, as specified at the time of enrolment, as the result of:
a) Compassionate or compelling circumstances (e.g. illness where medical certificate states that the student were unable to attend classes),
b) ACS is implementing its intervention strategy for students who were at risk of not meeting satisfactory course progress, or,
c) An approved suspension of study has been granted. For more information on approved suspension please refer to ACS’s International Student Deferral, Suspension and Cancellation Policy
Where there is a variation in the students’ enrolment load which may affect the students’ expected duration of study, ACS will make record of this in the students’ personal file, report the occurrence via PRISMS and/or advise the student of new enrolment conditions.
Monitoring Course Progress
ACS systematically monitors student course progress and is proactive in notifying and counselling students who are at risk of failing to meet course progress requirements. ACS will report students, under section 19 of the ESOS Act 2000, who have breached the course progress requirements.
The student is expected to achieve the following requirements in order to meet the satisfactory course progress requirements and to be allowed to re-enrol without restriction:
- Deemed competent in 50% or more of the units attempted in any study period.
- Not being deemed ‘not yet competent’ in a unit more than once.
- Satisfactory attendance at timetabled classes (i.e. attendance for at least 80 per cent of the timetabled course contact hours)
The consequences of failure to meet one or more of the requirements for satisfactory progress are as follows:
a) Failure to be deemed competent in 50% or more of the units attempted
If the student fails to be deemed competent in 50% or more of the units attempted they student will be allowed to re-enrol but will be placed on probation for the semester following the one in which they attained under 50%. The student will be notified in writing and asked to make an appointment to see an ACS Student Advisor who will establish a program of support to students who are placed on probation. It is the students’ responsibility to maintain contact with the ACS Student Advisor.
b) Failing a unit more than once
If the student fails a unit for the second time the student must seek the permission of the Training Manager before being permitted to enrol in that unit for a third time. The student will be notified in writing and asked to make an appointment to see an ACS Student Advisor who will establish a program of support. It is the students’ responsibility to maintain contact with the ACS Student Advisor.
If the student is at risk of not making satisfactory course progress, the ACS Student Advisor will establish a support program which may include one or more of the following:
- attending academic skills programmes
- attending tutorial or study groups
- receiving individual case management
- attending study clubs
- attending counselling
- receiving assistance with personal issues which are influencing progress
- receiving mentoring
- being placed in a suitable alternative competency within a course or a suitable
- alternative course
- a combination of the above and a reduction in course load
A record of the intervention measures implemented will be given to the student and a copy kept in the students’ file.
Unsatisfactory course progress is failure to meet two or more of the requirements
Where ACS has assessed the student as not achieving satisfactory course progress, and after the above intervention measures have been undertaken without success, ACS will notify the student in writing of the intention to report the student for not achieving satisfactory course progress. The written notice will inform the student that the student is able to access ACS’s complaints and appeals process and that the student has 20 working days in which to do so. The students’ enrolment status will not be affected during the internal complaints and appeals process except in extenuating circumstances.
Where the student chooses not to access the complaints and appeals processes within the 20 working day period, withdraw from the process, or the process is completed and results in a decision supporting ACS, ACS will notify Department of Immigration and Border Protection (DIBP) through PRISMS of the student not achieving satisfactory course progress, as soon as practicable.