International Student Policy - Attendance
This policy applies to all international students enrolled at ACS and outlines the basic principles governing student attendance.
This policy is consistent with the Education Services for Overseas Students Act 2000 and the National Code of Practice 2007.
ACS staff will monitor attendance and academic performance for each unit via an electronic spread sheet system which records and monitors students’ attendance and achievement of competencies in relation to their enrolment. Progress will be monitored on a regular basis and assessed at the end of each term.
All ACS units have minimum attendance requirements of 80%.
- Students must:
- Attend sessions of the set day and time according to their timetable - changes are only permintted when extenuating circumstances apply
- Arrive at class on time and stay until the class is completed
- Students who are late to a session may not be admitted
- Where only part of a class is attended, if the trainer considers this to be a significant absence, students may be marked as absent for that class
- Students must attend examinations/assessments on the set day and time according to their timetable
- Any student unable to attend examinations must apply for special consideration according to the process outlined in the Assessment Policy.
- It is the students’ responsibility to arrive on time for examinations/assessments. Students who arrive late may not be admitted
Students studying VET courses in Australia on a student visa must achieve satisfactory attendance as set out in this policy in order to satisfy the requirements of their student visa. ACS defines satisfactory attendance as attendance of over 80% for all units.
All students have their attendance recorded for each class which they are timetabled to attend. This data is stored electronically and used to calculate the student’s attendance on a regular basis and for each term, semester, year, and course duration.
Students may be required to produce evidence for any absence longer than 1 timetabled course day. All documentation relating to attendance is kept in the students file.
ACS reviews attendance regularly, and will provide a written warning to any student identified as being at risk of unsatisfactory attendance if:
- Attendance drops below 90% for a single term; and/or
- Attendance drops below 90% for the entire course; and/or
- The student is absent for more than 5 consecutive timetabled days without prior approval
The first written warning will remind the student of ACS’s attendance requirements.
Any subsequent warnings will remind the students of ACS’s attendance requirements and request that the student meet with a nominated staff member to discuss their individual situation.
If at any time it becomes impossible for a student to achieve an attendance rate of over 80% for all units, ACS will notify the student of its intention to report him or her to the Department of Immigration and Border Protection (DIBP) for unsatisfactory attendance.
As per ACS’s International Students - Complaints and Appeals Policy and Procedure the student has 20 working days to appeal against ACS’s intent to report for unsatisfactory attendance. Students can appeal ACS’s decision to report them for unsatisfactory attendance if there is evidence to support that the student has in fact attended over 80% of all timetabled course contact hours.
ACS is required to report unsatisfactory attendance under the National Code 2007. ACS is only permitted to decide not to report a student for breaching the attendance requirements if the student’s records clearly indicate the student is making satisfactory course progress and the student is attending at least 75% of all timetabled course contact hours.
Outside of the above reasons there is no discretion for ACS not to report a student, even if the student has a genuine reason for all absences (such as an illness) and supporting documentation (such as a medical certificate). In these cases however, ACS may choose to provide documentation to DIBP in order to support the student’s continuation of study.