International Student Policy - Deferring, Suspending or Cancelling Enrolment

 

This policy applies to all international students enrolled at ACS and outlines the way requests for deferral, suspension or cancellation of enrolment by international students must be managed.

This policy is consistent with the Education Services for Overseas Students Act 2000 and the National Code of Practice 2007.

Deferring, suspending or cancelling of enrolment may affect a students’ student visa. ACS will notify the Secretary of DEST via PRISMS of a change to a students’ enrolment. The student should contact the Department of Immigration and Border Protection (DIBP) for further information regarding this.


Deferral

A deferral is the postponement of commencement date of the course and can only be initiated by a student. A student may only apply defer their enrolment in compassionate and compelling circumstances. The student must notify ACS of the intent to defer commencement of a course via email to admin@collegeofsport.edu.au citing compassionate and compelling circumstances as detailed (e.g illness where a medical certificate states that the student  is unable to attend class,  accident or other exceptional compassionate circumstances beyond the control of the student e.g. death in the family).  Commencement of a course may not be deferred in excess of 12 months and acceptance of the deferral request is at the discretion of ACS. Deferral can only occur at the beginning of a course.


Suspension

A suspension is an interruption to the student’s course and can be initiated by either ACS or the student. A student may only apply to suspend their enrolment in compassionate and compelling circumstances (e.g illness where a medical certificate states that the student  is unable to attend class,  accident or other exceptional compassionate circumstances beyond the control of the student e.g. death in the family).  The student must notify ACS of the intent to suspend a course via email to admin@collegeofsport.edu.au and citing compassionate and compelling circumstances. Approval of the student’s suspension request is at the discretion of ACS.

ACS may initiate the suspension of a student’s enrolment due to student misconduct such as:

  • Breach of the ACS Code of Conduct
  • Academic misconduct
  • Failure to pay fees

If the suspension is initiated by ACS, ACS will inform the student in writing of its intention to suspend a student’s enrolment and notify the student that he or she has 20 working days to access ACS’s Complaints and Appeals processes. If the appeals process is activated the suspension of the student’s enrolment cannot take effect until the internal process is completed, unless extenuating circumstances relating to the welfare of students apply. Any claim of extenuating circumstances must be supported by appropriate evidence.


Cancellation

A student may initiate a cancellation of their enrolment at any time for any reason. Students who initiate a cancellation should consider the financial penalties they may incur when submitting an application as per the International Student Default and Refund Policy.

ACS may initiate the cancellation of a student’s enrolment due to student misconduct such as:

  • Breach of the ACS Code of Conduct
  • Academic misconduct
  • Failure to pay fees

ACS may also cancel a student’s enrolment if it deems that the student is or will be unable to meet the requirements of the course.

If the cancellation is initiated by ACS, ACS will inform the student in writing of its intention to cancel the student’s enrolment and notify the student in writing that he or she has 20 working days to access ACS’s Complaints and Appeals processes. If the appeals process is activated the cancellation of the student’s enrolment cannot take effect until the internal process is completed, unless extenuating circumstances relating to the welfare of the student apply. Any claim of extenuating circumstances must be supported by appropriate evidence.